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Copyright Resources at WIU: Copyright for Reserves

This guide focuses on resources regarding copyright, fair use, and the TEACH Act. Also included are case scenarios. This guide is maintained by Michael Lorenzen in the University Libraries.

Reserve Copyright Guidelines

This page has been prepared by library staff to provide faculty with basic information about copyright compliance regarding the use of copies for traditional and electronic reserves. Our policies ensure that copies placed or made available on reserve are allowed by law: through fair use provisions, licensing agreements or the permission of the copyright holder.

Fair Use Guidelines

The following is permitted without permission from the copyright holder:

  • One periodical article per issue, one chapter from a book, a complete short story or poem, or up to 10% of a complete work.
  • Before being placed on reserve, copies must display a citation* to the complete work from which they are taken (supplied by the professor) and a copyright notice (supplied by the library).
  • Items cannot be used for more than one class simultaneously or subsequently. They can only be used for one class for one semester.

* Bibliographic Citations must include:

  • Journals: Title, Volume with Number or Issue, Date, and Page Numbers.
  • Books: Authors/Editor, Title, Publisher, Publication Date, and Page Numbers.

Copyright permission is not needed for:

  • Public Domain materials.
  • Federal and some State government documents.
  • Any item published before 1924.

Copyright Permission Requirements

Copyright permission is required for:

  • Repetitive copying -- the classroom or reserve use of photocopied materials in multiple courses or during successive years.
  • Consumable works. The duplication of works that are consumed in the classroom, such as standardized tests, exercises, and workbook.
  • Creation of Anthologies as basic text material for a course. Creation of a collective work or Anthology by photocopying a number of copyrighted articles and excerpts to be purchased and used together as the basic text for the course. Such photocopying is most likely to be considered a substitute for purchase of a book and thus less likely to be deemed fair use.

Obtaining Copyright Permission

To Obtain Copyright Permission, follow these guidelines:

Provide complete and accurate information to the Library so the copyright owner can be contacted. If instructors want to acquire copyright permission, they can do so by writing a letter and including the title, author and or editor, and the edition of the materials. You should also tell them the exact materials that you want to use along with the amount, page numbers, chapters, a photocopy of the material, if possible, and the number of copies you are going to make. You then need to tell them what the material is going to be used for (classroom, newsletter, etc.), whether or not the material is going to be sold, and type of reprint (photocopy, offset, or typeset).

The Library will pay permission for copyright fees up to $20 per article or chapter. This policy is based on USC Title 17, Agreement on Guidelines for Classroom Copying in Not-for-Profit Educational Institution and Model Policy Concerning College and University Photocopying for Classroom, Research and Library Reserve Use.

For More Information

For more information, contact the Reserve Unit, Access Services, Malpass Library, 309-298-2705.

WIU Libraries Reserves Links

Fair Use and Copyright Links